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The Mystic Media Blog will be devoting our expertise into a five-part series of articles detailing the ins and outs of Promotional Writing. The series will cover several topics, including general techniques, suggested processes, press releases, , website copy writing, and social media. Last week, we covered how to generate publicity by writing an effective press release.

Website copywriting is perhaps the most common form of promotional writing. The internet is an international hub for both information and e-commerce. Websites are created everyday to advertise and offer services, products, and information. They can be created for businesses, blogs, applications, social media, contests, specific products, and more. All websites share one common goal: attract the target audience. Whether a website is attempting to sell something or simply relay valuable information, the goal is to attract as many relevant viewers to the site as possible and entice them with effective copy writing. In this article, we will detail techniques for achieving this goal.

Know the Ideal Reader

As with any piece of promotional writing, it’s crucial to know the target audience before starting. The ideal reader should feel the copywriting was crafted specifically for them. Make an outline describing the ideal reader. Will the content of the site appeal specifically to men or women? What industry might this person work in? What is their socio-economic class? What degree of education did they receive? What brought them to the site?

Once all these questions are answered, elaborate on the relevance. A person’s line of business would affect the type of humor you’d consider writing into the copy. Their level of education would affect whether the writing is designed to appease a standard for intelligent writing, or to simply be clear and understandable to the common man.

Upon becoming familiar with the Ideal Reader, outline the Desired Action Response. Would the ideal response be an immediate purchase? Would it be to inquire more about the services outlined in the copy? Is the copy intended to lead the reader elsewhere on the site, perhaps to the services section or pricing?

Every sentence should be contribute to generating the Desired Action Response. At the end of any given page should be a Call-to-Action making the Desired Action Response one click away.

Detail Features and Translate to Benefits

If the copy is advertising a product or service, the main purpose of the piece will be to accurately detail the features of the product or service and translate them into benefits. Before writing, finalize the research and create a full list of features and specifications regarding the product or service.

We touched upon the process of translating features to benefits in Part 2 of our Promotional Writing Series: Perfecting the Method, but it’s too important to skip over in this article. Once you’ve written out the features, it’s vital to translate them into benefits.

Readers are selfish. People don’t read web pages out of consideration for the writer, they read things they think will be relevant to them. Instead of simply listing the features of a product or service, explicitly link them to benefits which make it easy for the reader to imagine how the product or service could enrich their lives.

The research is often the meat and bones of the piece. Once all necessary information is detailed, the rest is easy.

Avoid Hyperbolic Description

One of the most commonly made mistakes in copywriting is overselling. Copywriters will dress up the product or service they are representing with an abundance of hyperbolic adjectives. Writers are eager to refer to a product as “innovative,” “cutting-edge,” or a “breakthrough” because it makes their job easier. Readers today are too smart to be persuaded by hyperbolic description. They want the facts. If you save them time by giving it to them straight, they are more likely to believe in what is written about the product.

Check out this great article on avoiding meaningless marketing jargon.

Optimize for Google

Google is a direct path to information. On average, Google processes over 40,000 search queries every second, 3.5 billion searches per day, and 1.2 trillion searches per year. Optimizing copy for Google is vital to attracting visitors searching for the product, solution, or information offered on your website.

The first step toward SEO is to identify keywords pertaining to the subject of the copy. The best way to find keywords is to rely on your intuition and search what anyone would search if they were looking for the subject of your copy. Through Google searching, anyone can also find the top competitors and identify what keywords they are using to attract visitors. Once the key search terms have been identified, ensure they are sprinkled in throughout the copy. Remember, it’s not worth it to sacrifice the integrity of the copy with keyword stacking. As with most aspects of life, a healthy balance is crucial.

Keywords aren’t the only factor which goes into SEO. It’s also important to write an attention-grabbing headline and effective meta data. More than anything, the writer must ensure that the content itself is relevant and informative to the ideal reader.

For more on SEO, check out this great informative article.

Presentation Is King

Short, concise paragraphs with direct points entice readers. Consider ways of spacing out copy to make writing as consumable as possible. Readers love lists and paragraph headings because they allow them the privilege of deciphering what is relevant to them and choosing what to read.

Next week, we’ll conclude our Promotional Writing series with an entry on writing for Social Media. Stay tuned!

At Mystic Media, our vast experience in strategic marketing and application development has given us expertise on all formats of promotional writing: from copy writing, search engine optimization, social media marketing, web design, and more. Learn more by clicking here or contacting us by phone at 801.994.6815

Promotional writing is any type of writing designed to sell or promote a product or service. It can be informational, such as a blog or newsletter, or direct as an advertisement. It can be the “About Us” section of a website, a description of a service, or a press release. Promotional writing is key to marketing any business. All writing associated with your brand must adhere to a quality consistent with your company or it runs the risk of deteriorating your name. Although certain techniques apply across the board for promotional writing, the medium spans several formats to which the writer must cater. For our first article on the topic, we will cover the general principles and goals of promotional writing to help you represent your business.

EXECUTE YOUR GOAL

The goal of promotional writing is to connect with your target audience. Whether or not they ultimately choose to act upon the impulse you desire to impart is beyond your control. If you succeed in clearly communicating the benefits of the product or service you are promoting, readers in the market for whatever is being sold are likely to follow-through. So long as the message you intend to impart is effective and precisely conveyed to the audience, you will have done your job. Thus, it’s vital to consider the audience’s perspective in crafting any piece.

KNOW YOUR AUDIENCE

A consumer stumbles upon a piece of writing dedicated to promoting a product or service. They have the choice of reading it or not. Even if it applies to them, it doesn’t guarantee they are going to follow-through and closely examine the piece. As a promotional writer, you have to make your writing as easy to consume as possible. You must consider your target audience’s perspective and structure your piece based on how you expect your readers to consume it.

Is the piece something you can imagine someone reading at work, or is it something more dense they would read when researching a topic? How long do they have to read it? What parts would they skim? Is the piece geared more toward neophytes to the topic, or veterans seeking to enrich their knowledge? Each of these questions must be answered before you write, for they dictate the audience with which your writing must connect.

PERFECT THE STYLE

While there’s no formula for good promotional writing, there are certain generally accepted principles which apply across formats.

Direct, Concise, Targeted: Good promotional writing directly addresses a target audience with a clear, concise message. The message should be defined from the outset: this is a superior product or service. It’s important to be direct by getting to the “What” before the “Why”. The writer must target a specific audience. They must know who would read the piece and what they would be looking for. Every sentence must contribute directly to your message. The minute a reader senses something was written for the sake of taking up space, they will stop reading. Be considerate of their time. Do as much as you can with the attention they give you.

Accurate, Appealing, Persuasive: Good promotional writing accurately depicts the appeal of a product or service in a persuasive manner. Rather than resort to hyperbole, effective promotional writing allows the product to sell itself by presenting accurate, benefit-led facts. You must understand how the product or service appeals to your target audience before you sit down and write. Once the appeal is established, elaborate upon both the positive effects the product or service creates, as well as the negative effects it averts to craft a persuasive argument of why they must go out and obtain this specific product or service.

Smooth, Purposeful, Structured: Good promotional writing adheres to smooth, purposeful structure designed with the objective of creating the most efficient, enjoyable reading experience for the target audience. There are infinite ways to structure any given piece, but good structure plays into an audience’s expectation to clearly communicate points. Every sentence should directly follow the line of thinking preceding it and set-up the next point. General information and the overarching message should be front-loaded so readers who only have time for the first paragraph still understand the point of the piece.

IDENTIFY APPROPRIATE VOCABULARY

Identifying proper vocabulary for promotional writing can be a bit tricky. You don’t want to overload the reader with words they may not understand, but you also must assert your intelligence and don’t want to sound too colloquial. Acceptable vocabulary depends greatly on the target audience. Your word selection will be different if your target audience is a consumer of technology products versus if your piece was targeting professional application developers.

If you follow the guidelines above pertaining to promotional writing style, the flow of your writing should exude the intelligence you desire more than an elaborate vocabulary, which can sound pretentious when overdone.

For more techniques on vocabulary selection, check out this handy article by Writers & Artists.

CALL TO ACTION

A call to action is a statement which presents an opportunity for the audience to continue the dialogue regarding the topic, product, or company. A call to action could encourage the reader to contact the company by phone, click a link to the company’s website, follow the company on social media, share, comment, or link to another article where they can read more. A call to action is anything which feeds the audience’s desire to either continue the conversation, or take action and follow-through with whatever your desired action response is in writing the article. The goal of any promotional piece is to drive traffic to the product or service, thus a call to action is perhaps the most vital statement in the piece.

Learn more about call to action techniques by checking out this great article on the topic: How To Create a Successful Social Media Call to Action.

In our next Promotional Writing entry, we will help you out big time by creating a process with tips and tricks on structuring and revising your promotional writing.

At Mystic Media, our vast experience in strategic marketing and application development has given us expertise on the all formats of promotional writing: from copy writing, search engine optimization, social media marketing, web design, and more. Learn more by clicking here or by contacting us by phone at 801.994.6815

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